Manuscript Due Date: June 28, 2005

Manuscripts should be submitted in MS Word format. Please send manuscripts by e-mail if file size allows, or on a CD.

Send Manuscripts to:

Electronically:

clevelaneva.mpg.de

By Mail:

Allison Cleveland
Dept. of Human Evolution
Max Planck Institute for Evolutionary Anthropology
Deutscher Platz 6
D 04103 Leipzig Germany

Manuscript Guidlelines

The following guidleines have been provided by Springer publishing. If the instructions are unclear in any way, please contact clevelaneva.mpg.de for clarification.

Download guidelines as pdf here.

PREPARATION OF A MANUSCRIPT

Guide for Editors / Authors and Contributors

Vertebrate Paleobiology and Paleoanthropology Series

1. INTRODUCTION

These instructions are intended to provide guidance to editors and contributors of an edited or authored volume when preparing a manuscript on a word processor. Please read these general instructions carefully before beginning the final preparation of your manuscript. Please note that volumes in this series are not printed from “camera-ready” originals. The purpose of these guidelines is to make it as easy as possible for the volume editor and the publisher to turn a manuscript into a final book.

2. FORMAT AND STYLE

• The text should be in clear, concise English.
• Please be consistent in punctuation, abbreviations, spelling (American not British), headings, and the style of referencing.
• We recommend using the formatting styles function in your word processing application for the text, subheads, etc. rather than changing layout settings in every place. This way you will obtain maximum consistency in layout. Changes in the layout can be made by changing the relevant styles.
• The Publisher will reformat the text into double-column layout and insert the illustrations and tables.

3. FONTS, TEXT AND TEXT AREA

• The font for your manuscript should be Times/Times New Roman.
• Title should be 14 pts; Subtitle 13 pts; Body text 12 pts; Opening page copyright notice and figure legends 11 pts; and Quotations, Keywords, Notes, References and Abstracts 10 pts. These will be reduced by the Volume Editor to 12, 11, 10, 9 and 8 pts., respectively.
• Apart from exceptions that will be mentioned below, all line spacing should be double.
• Text pages should have a margin of 2,5 cm (1 inch) all around, with the header in the top margin.
• The volume will be published on A4-size stock. Thus available space for illustrations is normally 17 x 26 cm (= 6.7 x 10.2) (excluding running head) or rarely and by agreement with the Publisher, 17 x 27 cm (= 6.7 x 10.6 in.) (thus precluding a running head).
• The first line of all paragraphs should be indented by 0.5 cm except after titles and subheadings.

The preliminary pages are numbered with Roman numerals (i, ii, iii, iv, v…..)

• Page i Half Title Page: Book title only (Publisher or Editor will prepare this page)
• Page ii Series page (Publisher will prepare this page)
• Page iii Title page: this should include the full title, the sub-title (if any), the name and affiliation of each editor, name of the publisher and city of publication. (Editor will prepare this page)
• Page iv Copyright Page (Publisher will prepare this page)
  On this page any references to cover photos can be placed if applicable
• Page v Contents (If there is a Dedication page, it would be page v and the Contents would be on page vii (page vi would be blank)
• The Contents should include:
• List of Contributors with their addresses, Foreword, Preface, Chapter numbers
• if any) and titles, Acknowledgments, and Index, with space for page numbers.
• Major section titles of chapters can be included if desired.
• In the case of a contributed volume, individual chapter authors’ names should
• be included in the contents as well and placed below the chapter title, before the chapter contents listing.

The running heads of a contribution to an edited volume should be as follows (each chapter starts with a right-hand page):

• left-hand pages: page number flush left, authors’ name centred, in (small) capitals.
• right-hand pages: page number flush right, title of contribution centred, in (small) capitals.
• If the title is very long, please make an abbreviated title of not more than 40
• characters (including spaces) to be used as a running head.
• Make sure that a running head is on one line only.
• The font size is 10, leave 12 pts space below.
• Exception: the opening pages of all chapters, the Table of Contents, Preface,
• Acknowledgements or Index does not have a running head.

It should show:

Title of the contribution (14 pts capitals)
Sub-title (13 pts. upper/lowercase, italics), Authors’ name (12 pts. capitals)
Affiliation and address (10 pts.) upper/lowercase, italics)
E-mail address (Optional) (10 pts. lowercase, italics)

Please distinguish between the following four levels of headings:

• First-order Heading
• Bold, upper and lowercase letters, with two lines of space above and one line below. The text begins full out at the left margin.
• SECOND-ORDER HEADING
• This heading is in roman (not bold) capitals and has one line of space above and below. The text begins full out at the left margin.
• Third-order Heading
• This heading is in Italics, upper and lowercase letters and has one line of space above and no space below. The text begins full out at the left margin.
• Fourth-order Heading
• This heading is in Italics, upper and lowercase letters, and has one line of space above and no space below. The heading has a period/full stop at the end and the text runs on the same line.

Remarks:

Where a subhead appears directly after another subhead (see example below) less space should be left in between them. In this case, the space above the first subhead remains the same. 8 pts space below the first subhead becomes 4 pts space below. If the second subhead has 16 pts above, this is reduced to 8 pts space above. The space below the second subhead remains the same.

• Figures should be submitted in format and size as preferred to appear in the printed version (or larger for reduction, with exact size marked--consult Volume Editor), and should be supplied separately. Please mark the exact place in the text where it should be inserted by the Publisher.
• Please supply electronic copies as much as possible (these can be supplied on a Zip disk or CD Rom for example), and at as high a resolution as possible (acceptable resolutions are between 600-1500 dpi).
• Halftone photographs (continuous tonality) must be supplied as glossy prints, preferably mounted on board with a protective cover sheet. These figures must be of high quality, sharp in focus and lacking specular reflection which often occurs with fossils photographed without sufficient care. Scales should be included for most if not all images. Any lettering on figures in the author's responsibility.
• Label each photograph (with a pencil) with authors’ name, chapter number and figure number. The author should indicate with an arrow which side of the figure is the top.
• Do not use clips or staples on photographs.
• Line art (not continuous tone—e.g., line or stippled drawings, graphs, etc.) can be supplied as high-resolution printer output (600 dpi or better); scales should be included as required. Follow the above instructions as needed.
• Figures should appear soon after their citation in the text (always cited as Figure, never as Fig. or other abbreviations).

• Should not be incorporated into the figure itself, but be supplied separately in a Figure Caption list.
• They should be listed in numerical order (headed as Figure 1, Figure 2, etc).
• Legends should be italicized, size 11 pts.

• Color figures can only be inserted when subsidized financially.
• If you intend to have color figures inserted, please ask your publishing editor for an overview of the costs for color figures.

• All tables should be supplied separately, each on its own page(s), clearly labelled. Please mark the exact place in the text where each should be inserted by the Publisher.
• Please centre tables on the page, unless it is necessary to use the full page width.
• Exceptionally large tables may be placed landscape (90° rotated) on the page, with the top of the table at the left-hand margin.
• Legends should be italicized, centred, 9 pts, numbered with Arabic numerals, above the table. Leave 12 pts above and below the legend. If the table includes measurements, the unit of measure should be mentioned in the legend and not repeated: "Measurements (in mm) of teeth of monkeys" Details and notes to a table should appear below the table in 8 pts., with a 6 point separation from the table.
• An example of a table is given below.

• Color may be defined as based on the Munsell color charts, Kelvin temperature or other definitional system.

• Equations should be italicized and centred on the page, with the equation number in parentheses, flush right. Please put 12 pts space above and below the equation.
• Wherever possible, try to avoid breaking equations between parentheses, brackets, or braces.

• Quotations are 10 pts, and should be indented 1 cm on the left and on the right, with 6 pts space above and below the quotation.
• After long quotations, follow indentation or lack of indentation depending on whether a new paragraph is required.

• References begin at the left margin, two lines of space above and one line below.
• The font size should be 10 pts.
• Second and subsequent lines of each reference are to be indented slightly (1 cm).
• Bibliographic style will follow that of the Journal of Human Evolution.

• The author is responsible for obtaining the necessary permissions to quote or reproduce material, including figures, from already published works and to reprint from other publications.
• An appropriate credit line should be included.
• Do not hesitate to contact your editor in the event of any queries on requests for permissions.

• Check your manuscript very carefully before it is submitted.
• Always retain a copy of all material submitted as backup.
• It is neither necessary nor useful to provide a pdf version of the contribution unless specifically requested.

EDITED VOLUMES:

• All chapters in an edited volume will be reviewed by three readers. Contributors should submit six (6) printed copies of the manuscript (including the final version of each illustration and 5 additional copies in unmounted but high-quality form, such as color photocopy) to the Volume Editor, in addition to a CD or diskette with the entire manuscript including illustrations.
• Following review, the Volume Editor will return manuscripts and any suggestions for revision to the Contributor, who will submit a revision within one month in consultation with the Volume Editor.
• Contributors will receive a proof of the contribution to correct within two weeks.
• Contributors will be charged for excessive corrections (other than of errors by the Publisher); please do not insert new text or modify current text at this point in the process.
• Contributors will receive one copy of the printed volume (for each of no more than 3 authors per contribution)

MONOGRAPHS (AUTHORED VOLUMES):

• Each manuscript will be reviewed by three readers under the direction of the Series Editor. Submit six (6) printed copies of the manuscript (including the final version of each illustration and 5 additional copies in unmounted but high-quality form) to the Volume Editor, in addition to a CD or diskette with the entire manuscript including illustrations.
• Following review, the Series Editor will return the manuscript and any suggestions for revision to the Author(s), who will submit a revision in consultation with the Volume Editor.
• Each (co-)author will receive 10 copies of the volume (to a maximum of 30).

21. RESPONSIBILITY OF THE VOLUME EDITOR(S)

• A volume editor is responsible for making the collection of contributions into a consistent whole, both in format and content, including supervision of the referee process, facilitating the exchange of chapters among authors (and encouraging mutual citation of results), organizing the index and maintaining the defined schedule.
• When formatting a volume please always use Microsoft Word for the final version unless you have discussed an alternative with the Series Editor
• Always submit a sample chapter from your output to the Publisher at the early stage of formatting the volume, in order to confirm the layout used.
• The Volume Editor is expected to re-size fonts of all parts of the manuscript (other than tables) by 2 pts, as mentioned in paragraph 3, and to reduce spacing from double to single. The larger fonts and wider spacing are designed for easier reading by reviewers before final layout by the Publisher.
• One hard copy and one electronic copy of the final complete manuscript should be submitted to the publishing editor and another to the Series Editor (who does not require publication quality halftones). One complete copy must be retained by the Volume Editor.
• The Volume Editor will receive a pdf proof of the complete formatted manuscript from the Publisher. The Volume Editor is responsible for distributing the proof to individual chapter contributors, collecting author’s corrections, checking the complete proof and returning the corrected proof to the Publisher within one month. In the case of major problems, please contact the Series Editor immediately.
• The Volume Editor will receive a pdf version of the entire volume upon publication, from which (s)he may distribute individual chapter pdfs to lead authors. The Volume Editor will not disseminate the entire volume in any format.